At BrandSafway, we know our employees are our greatest asset, which is why we give them the tools, training, and resources to be successful. Come join our growing team. We are looking for an Office Administrator in Tukwila, WA.   The Office Administrator will assist with collections by tracking payments and following up with clients, manage project closeouts, prepare and send accurate invoices, and organize files. They will also provide backup billing support, including generating reports and verifying billing details.

Key Responsibilities:

• Collections Support:
  • Assist with the collection process by tracking payments and following up with customers.
  • Communicate with clients regarding outstanding invoices and payment schedules.
  • Maintain accurate records of all collection efforts.
• Closeouts:
  • Help manage and process project closeouts, ensuring timely and accurate completion of all tasks.
  • Coordinate with relevant teams to gather necessary information for closeout processes.
• Invoice Management:
  • Prepare and send invoices to customers in a timely manner.
  • Ensure all invoices are accurate, including verifying account details and payment terms.
  • Maintain a record of sent invoices for reference and tracking.
• File Management:
  • Organize, pull, and file important documents, ensuring easy access and proper organization.
  • Ensure that files are updated regularly, both digitally and physically.
  • Handle confidential information with discretion and professionalism.
• Backup Billing Support:
  • Provide backup assistance for the billing department when needed, including generating billing reports and assisting with invoicing tasks.
  • Review and verify billing details for accuracy.

Qualifications:

• High school diploma or equivalent.
• Proven experience in an office administrative role.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Experience with Invoicing.
• Strong organizational skills and attention to detail.
• Excellent communication and interpersonal skills.
• Ability to work independently and as part of a team in a fast-paced environment.

BrandSafway offers a competitive benefits package that includes medical, dental, vision, life and disability insurance along with a generous 401k plan. The salary range for this position is $55k - $65k annually. This range represents the anticipated low and high end of the salary for this position.

About Us:

BrandSafway is a leading global provider of access, specialized services, and forming and shoring solutions to the industrial, commercial and infrastructure markets. Through a network of ~340 strategic locations across 26 countries and ~40,000 employees, BrandSafway delivers a full range of industrial service solutions. BrandSafway supports maintenance and refurbishment projects as well as new construction and expansion plans with unmatched service from expert local labor and management. Today’s BrandSafway is At Work For You® — leveraging innovation and economies of scale to increase safety and productivity, while remaining nimble and responsive.

BrandSafway, including its subsidiaries, is an equal opportunity employer and does not discriminate on the basis of race, creed, color, national origin, religion, gender, marital status, sexual orientation, age, disability, special disabled or veteran status. 
 
Notice to all potential job candidates: 
Please be advised that BrandSafway will never require or ask for any fee from you in exchange for being considered, hired, promoted, transferred or having ongoing employment with us. It is a violation of our Code of Conduct if any employee requests any money or fee from you in exchange for tentatively special treatment or consideration. If anyone, regardless of whether an existing employee, or anyone else, requests payment of any fee in exchange for being hired into our company, you may confidentially contact our HR Compliance department at hrcompliance@brandsafway.com and provide the name of the individual and any other documentation or proof of such an act. 

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